The Unified Compliance Framework™ utilizes very specific reference formatting in our citation fields. We do this for consistency and editing purposes. Here are the formatting rules for reference citations within the UCF.

For the purpose of defining our terms used here, a reference is an individual instance of guidance found within an Authority Document. A citation is a group of like-references found in that Authority Document. Each reference is always separated by a comma. Thus, multiple references in a citation are separated with commas as these three are "¶ 3, § 1.62, Q 2.1".

Basic Formatting

When a page is specified it is always written as "Pg".

Whenever a section (§), paragraph (¶), page (Pg), or Document ID (Q) is referenced, a space is inserted between the symbol and the number (e.g. ¶ 3, § 1.62, Q 2.1).

If the citation format of the document is "¶ (Para and Page)" a paragraph marker is always required (e.g. . (¶ 5, Pg 31).

If paragraphs are not numbered on the page, the mapper will set the count for the paragraphs on any page starting the count from the first full paragraph from the top of each page. For instance, if a paragraph were to begin on page 13 and run into page 14, that paragraph would be cited as having begun on page 13. The first full paragraph on page 14 would be documented as ¶ 1, Pg 14.

Ampersands (&) are not allowed in the citation field.

When referencing Annexes, the word "Annex" should be printed with no section symbol (§) along with the Reference ID used in the annex if present (e.g. Annex A.15.2.1).

Abbreviations for terms should not be created on the fly. If there is no abbreviation for the term in the reference then it should be written out fully. The recognized terms that can be abbreviated are:

Article: The word "Article" should be shortened to "Art" with no period at the end. Any sections referred to within that article should follow immediately after the initial citation (e.g. Art 12, Art 12.2(a), Art 12.2.1).

Schedule: The word "Schedule" should be shortened to "Sched" with no period at the end. Any sections referred to within that schedule should follow immediately after the initial reference (e.g. Sched 1, Sched 1(a), Sched 1.2.1).

Chapter: The word "Chapter" should be shortened to "Ch" with no period at the end. If the citation is referring to a section within the chapter, then the section symbol should come after the Ch and before the section in the chapter (e.g. Ch 12 § 5.6).

Appendix: The word Appendix should be shortened to "App" with no section symbol (§) (e.g. App 2) If the citation is referring to a section within the Appendix, then the section symbol should come after the App and before the section in the appendix (e.g. App A § 5.6).

Periods and parentheses

If the Authority Document places periods after section numbers or uses parenthesis surrounding section numbers, this should be reflected in the reference (e.g. § 3.24.a.ii).

Periods should never be placed between or before parenthesis-surrounded section numbers; rather parenthesis-surrounded section numbers should be placed immediately next to each other (e.g. § 3.24(a)(ii)).

If there are no periods or parenthesis in the document, then periods should be used.

Citing Multiple Places in the Same Authority Document

When a range of more than 2 sections are referenced, then the first reference is cited, followed by the word 'thru', and completed by the last reference (e.g. § 3.4.2 thru § 3.4.10).

Whenever there are multiple non-contiguous references for the same document, they are separated by a comma, followed by a space, and then the next reference (e.g. § 3.4(b)(iv), § 4.2(c)(i), § 5.1 thru § 5.7).

References with section titles listed after them should not be put into a range unless the references are contiguous and all found under the same section title (e.g. § 3 Examinations § 3.a, § 3.c, § 4 Reports § 4.a thru § 4.9).

Colons should only be entered into a reference when they are present in a section title or document ID.

Citing tables and spreadsheets

There are times when Authority Documents will either contain tables that become references, or in some cases, the Authority Document is presented as a spreadsheet and therefore is treated as a table in and of itself. In these cases the tables must be referenced individually and specifically. Tables are always identified by the table number or table name (if the table has no number). The reference is listed as Table #. Because the individual rows form the actual reference, the appropriate row must also be included in the reference. There are three rules that can be applied for listing a table row reference.

If the table row has a clearly defined identifier (such as the table below with the "Rule" column), then the reference format for the table and row will be Table ID comma Row ID, with the full identifier of the row being used (e.g. Table 3 Rule 001).

Table 3 - Security Checks
Rule	Policy	Setting	Comments	Security Code	Related Check
001	Require Password	Check	Automatically checked with S/MIME is enabled	I	WIR3100
002	S/MIME Password Type	Select either "Normal" or "Users CAC PIN and require CAC"	Select method of device unlock authentication: Normal Password authentication User CAC PIN and require CAC CAC authentication	III	WIR3100

If the table row does not have a clearly defined identifier (such as the table below which has policy "rules" with no discernable IDs), the table and row will be referenced as Table ID comma Row Title with the title in quotes (e.g. Table 3 Row "Require Password").

Table 3 - Security Checks
Policy Rule	Setting	Comments	Security Code	Related Check
Require Password	Check	Automatically checked with S/MIME is enabled	I	WIR3100
S/MIME Password Type	Select either "Normal" or "Users CAC PIN and require CAC"	Select method of device unlock authentication: Normal Password authentication User CAC PIN and require CAC CAC authentication	III	WIR3100

If the table is actually a spreadsheet, and if the spreadsheet has several tabs, the tab will be referenced as XXX Tab.

If the spreadsheet's rows do have IDs, then the reference will be the Tab name, a comma, followed by the ID (e.g. Privacy Tab Question P.1).

Figure 1 Sample spreadsheet with tabs

If the spreadsheet's rows don't have IDs, then the reference will be the Tab name, a comma, followed by the row the reference was drawn from (e.g. Privacy Tab Row 6).